How Do Mail Delivery Business Solutions Help Companies Ship Their Mailers Effectively?
How often do you send out mailers like cheques, invoices, client contracts, statements, etc.?
Daily? Once a week?
We understand it is daunting and time-consuming to print these items, stuff them into envelopes, and take them to the Post Office. So we have an advanced solution for you—a mail delivery business service!
It allows you to prepare your envelopes and packages according to the Royal Mail guidelines and ship them efficiently. And you can save tons of money, time, and effort during the process!
This blog discusses the significance of using the services of a mail delivery business to send your mailers on time and avoid postal returns.
Let us dig in!
How Does a Mail Delivery Business Help You?
70% of recipients say receiving mailers makes them feel valued! Most direct mail items stay in a household for nearly 10.4 days, making them one of the most long-lasting marketing materials!
It is a no-brainer that sending direct mail pieces can help you boost your customer relationships!
But what about the legwork that comes with conducting a direct mail campaign? It is when a mail delivery business comes in!
These solutions enable companies to send their presorted, unsorted, personalised, transactional, and marketing mailers effortlessly! A business mail delivery completes various tasks, like affixing postage, attaching labels, etc., on your behalf to help you increase efficiency.
You can choose an offline vendor that picks up the mailers from your office and ships them on your behalf. Or you may employ PostGrid’s automated print and mail delivery business to perform all activities simultaneously and get all-inclusive rates!
What Are the Steps to Prepare and Ship Items Via the Postal Services?
Companies undertake several steps to draft, print, and ship documents and marketing items to customers and prospects.
Here are the steps followed by how an online mail delivery business like PostGrid helps automate them:
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Design Your Mail Items and Add Variable Data
Print and mail processes start with designing the artwork for your mailers! Imagine you are a real estate business that wants to prepare home inspection reports or purchase agreements to send to your clients.
Without a mail delivery business, you would instruct your designer to prepare a layout. You may use this template for future mailings or design a new one later. Either way, it is time-consuming and expensive.
An effective business mail delivery solution helps you prepare your documents quickly. You can use the software version or integrate our API into your system to fetch customer data in seconds and auto-fill all the details.
PostGrid offers pre-built templates and variable data printing for all items, enabling you to send personalised mailers without spending extra money or resources!
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Print Mail Pieces
Companies can take several approaches to print their transactional, compliance, and advertising mailers, like
- Investing in a high-tech printer to produce items in-house
- Placing orders with a local printer
- Outsourcing print and ship tasks to a business mail delivery vendor like PostGrid
The first option can be expensive and unprofitable because you invest more than you get back. It wastes your staff’s time and hampers productivity. Unlike using a mail delivery business, you also spend for the printing and sorting equipment’s maintenance.
The second option is better than the first one—but it does not help you ship your orders like a mail delivery business solution. Most local printers instruct you to send them your artwork and ship back the printed mailers to the office. Companies must conduct the shipping process in-house, which adds to the total costs and prevents them from achieving their objectives.
Thankfully, a business mail delivery solution helps you skip these issues. It allows you to print your mailers in any volume and ship them instantly via Royal Mail. You need not do anything manually or spend extra to fulfil your tasks.
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Compile a Mailing List
Companies must draft an accurate mailing list before every campaign, and a mail delivery business can simplify the job!
For instance, imagine an eCommerce company that wishes to execute a marketing campaign to promote its Christmas discount sale. They have various offers for their customers, like buy one get one, 25% cashback, redeemable coupon points, etc. It needs a targeted mailing list to connect with the relevant prospects and improve their ROI!
In-house mailing can strain their budget and cause unnecessary expenses instead of helping them generate profits. But they can reverse the effects by outsourcing their activities to a business mail delivery solution like PostGrid.
Our direct mail services allow businesses to compile a segmented mailing list from scratch. They can select their favourable demographics, like age, gender, income, location, etc., and we can help them create a responsive prospects database!
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Affix Stamps, Labels, and Tracking Codes
Once you get your printed promotional materials, it is time to attach the correct postage and the address labels. Some companies also presort their items and affix tracking codes to get discounts from postal services.
If you do not employ a mail delivery business, your staff must complete these manual tasks in-house. It causes low employee morale and decreased efficiency.
PostGrid’s online print and mail delivery business provides complete mailing fulfilment and assists you with the above activities. You can draft your mailers on our platform, upload a mailing list, and place your order—and we can take care of the rest!
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Ship the Items Via Royal Mail Services
Royal Mail offers several shipping services to allow you to send your mail pieces according to your preferences. These solutions provide varied features and speed to suit your ever-changing requirements.
An efficient automated mail delivery business like PostGrid helps you ship faster—at the lowest prices possible!
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Tracking and Reporting
It is almost impossible to track your sent mailers if you launch an in-house campaign. But, a business mail delivery service helps you get real-time updates to stay informed and connect with the recipients promptly.
PostGrid’s direct mail API allows companies to access their campaign analytics and insights. These reports help them improve their upcoming campaigns and get better results every time!
Different Royal Mail Services to Ship Your Items Smoothly
A mail delivery business enables companies to ship their mail pieces using several Royal Mail services. Below, we have enlisted some options to help you make an informed choice:
1st and 2nd Class Mail
1st and 2nd Class Mail options let you ship letters and packages up to 20 kg! It is quick and effective, making it the most commonly used postal service. Senders get online delivery confirmation for all parcels, helping them keep accurate records.
Efficient business mail delivery services help you send 1st and 2nd Class Mail items effortlessly. They complete the legwork and pass on the benefits to you!
Other features of these mailing classes include
- Saturday deliveries
- No minimum volume requirements
- Delivery is within one to two business days only
- Eligible for the Royal Mail Signed For service
PostGrid’s online mail delivery business ensures you ship your 1st and 2nd Class Mail within a specified time frame. It helps you plan and execute your campaigns accurately!
Royal Mail 24 and 48
These Royal Mail services for business mail delivery enable companies to send their mailers in bulk. They offer cost-effective rates, helping you conduct a large-scale campaign without worrying about the prices.
The delivery aims for Royal Mail 24 and 48 are one to two business days. You can avail yourself of online delivery confirmation for all items with a GPS map by using this mail delivery business option.
Other features include
- You can assign a safe place for the carrier to leave packages if the recipient is unavailable
- Free mailer collections on spending £17,000 yearly
- Signature on delivery
Royal Mail Tracked 24 and 48
These Royal Mail solutions for business mail delivery help you send packages weighing up to 30 kg within two working days.
Royal Mail Tracked 24 and 48 help track your items from their origin to their respective destinations! You get many helpful features, like
- In-flight delivery
- Free collection and management reporting
- Estimated date and time of delivery via SMS or email updates
- Online delivery confirmation (GPS map)
- Free Sunday package delivery for Tracked 24
This Royal Mail option to help you avail of business mail delivery is one of the excellent ways companies can streamline and control their tasks!
Royal Mail Special Delivery Guaranteed by 9 AM and 1 PM
If you want to send something urgently, an effective mail delivery business helps you ship your mailers via the Special Delivery Guaranteed option. You can only send mail up to 2 kg if you select an arrival time of 9 AM. Afternoon deliveries by 1 PM allow you to ship up to 10 kg.
You get many features to use this service for your business mail delivery, like
- Signature confirmation
- Moneyback guarantee
- Tracked to the destinations
- Email or SMS delivery notifications, etc.
Benefits of Using a Mail Delivery Business for Your Shipping Processes
Streamlining your shipping tasks with a mail delivery business is advantageous to companies for many reasons, like
Improve Customer Relationships
Personalised marketing items to your existing and potential customers help you form the foundation of a long-term relationship. You can win over people by making them feel special and appreciated. And mailing a handwritten letter or postcard is the best way to go!
An automated mail delivery business like PostGrid helps you draft, print, and ship these materials to your customers to help you maintain an impressive and reputed brand image!
Maintain Consistency In Your Print and Mail Campaigns
A business mail delivery solution allows you to send high-quality branded items with your company logo, name, contact information, etc. They represent you in front of your audience, enabling you to stay top of mind always. So the next time they want to buy something similar to your products or services, these materials help remind them of your business.
Reduce Clerical Work
Improve internal productivity and speed by eliminating clerical work. A mail delivery business helps your staff place orders for the items they need. It helps save your employees’ time and lets them get the necessary documents or advertising mailers at their fingertips.
More Information About PostGrid’s Automated Mail Delivery Business
PostGrid helps companies send several marketing items or documents to maintain correspondence and advertising activities.
Here is a breakdown of how PostGrid’s online print and mail delivery business improves the performance of all departments within an organisation:
- Developers: Our solutions can help your team of developers incorporates direct mailing into your company’s existing workflows. PostGrid lets you send triggered mail items, allowing you to ship your items to the right people at the right time! Our online business mail delivery service’s dev support and detailed API docs make it simple for you to benefit from automated snail mail.
- Compliance: Your compliance department can print and mail compliance notices, tax documents, contracts, etc., to customers at the click of a button. PostGrid’s online mail delivery business helps you stay audit-ready by letting you access your sent items whenever needed.
- Marketing: Advertising departments can send coupons, postcards, letters, newsletters, thank-you notes, etc., to customers to improve visibility and awareness. Our mail delivery business solutions assist you at all stages, from generating leads to retaining clients.
- Finance: Finance teams print and ship several documents, like employee pay slips, cheques, customer statements, etc. PostGrid complies with GDPR, ISO 9001, 27001, 14001, 2701, and DPA (Data Protection Act), guaranteeing your mail data security and confidentiality!
- Customer success: You may use our online print and mail delivery business to launch loyalty programs, upsell campaigns, etc., to retain customers. Send appealing and engaging messages via PostGrid to strengthen loyalty and grow your business!
Conclusion
Sending direct mailers to your intended audiences enables companies to develop connections. And a mail delivery business lets them conduct a successful campaign without wasting money and effort!
PostGrid makes direct mailing as easy as sending an email! Everything is automated, and you only have to push a few buttons and make some selections to launch a marketing program.
Request a demo now to learn more about our online mail delivery business and discuss your requirements in depth!
Ready to Get Started?
Start transforming and automating your offline communications with PostGrid
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