Print Cheques Online
Online cheque printing is getting popular these days due to its various advantages. There is no longer the need to wait for your bank to print and mail cheques to you and charge an extra fee for the same. You can get this work done online by yourself at comparatively cheaper rates and faster speed.
Companies can now print their cheques online as per their convenience and requirements. Moreover, they can add specific customizations to brand their cheques, like logos.
PostGrid’s online cheque printing solutions can help you draft, autofill, customize, print, and mail your cheques easily and effortlessly. There is no inventory stocking or manual cheque writing involved.
- Print and mail cheques accurately and safely
- No more stuffing cheques in envelopes and affixing stamps
- Get rid of loading and unloading cheque paper into your printer
- Automate everything to save time and manual effort
How to Print Cheques Online?
There are three ways to print cheques online: either completely do it in-house, outsource cheque printing, or automate the entire cheque printing and mailing process.
1. Do It Yourself
The in-house method of printing cheques online is simply doing everything yourself, without any third party’s assistance. It can also be referred to as the do-it-yourself method as your employees are themselves doing everything from writing your cheques to getting them mailed. Before indulging in this method, you should know about the steps involved and the required things.
- Cheque writing software: If you do not have the necessary graphic designing skills, you perhaps need cheque writing software to design your cheques. Using this software, you can create your cheques easily. Make sure to insert all the required fields such as the payee name, amount box, signature field, date, and more.
- Cheque paper stock: Regular paper cannot be used for cheque printing. There is a certain type of paper available, known as the cheque paper stock, which you can use for printing your cheques. This paper type has certain security features like watermarks and security warnings.
- MICR font: For online cheque printing, you need to install and use the MICR (Magnetic Ink Character Recognition) font. It enables cheque scanners to read the details and process the cheque.
- Magnetic ink: You need magnetic ink to print the MICR line on your cheques. It works similar to the MICR font and makes cheque processing faster. While creating the cheque, do not forget to insert the MICR line at the bottom of your cheque. Furthermore, you need to keep up with your bank’s standards for cheque printing.
- Printer: A printer is required along with the above things to complete the printing process. Any printer can do the job, provided you have all the things mentioned above ready beforehand.
2. Outsource Online Cheque Printing
When you outsource the printing part, you get rid of purchasing or leasing a printer and stocking inventory like cheque paper and ink. This method is a good alternative to the traditional style we discussed earlier. You can free up your employees’ schedule and help them concentrate on more productive areas.
Outsourcing online cheque printing might still require you to create cheques yourself and also take care of the mailing part. Hence, you can get away with the printing tasks, but there is still a lot left to do by yourself.
3. Print + Mail
If you want to outsource printing and mailing, your best choice is to use print and mail automation solutions like PostGrid. PostGrid’s automation API and software can help you in everything from drafting your cheques to getting them mailed.
There is no manual intervention required at any stage of the entire print and mail process. Hence, companies can print and send out their cheques anytime and from anywhere.
Why Should You Consider Online Cheque Printing?
Other than making your cheque payments easier and saving time, there are many different reasons why you should look into online cheque printing too. Some of them are listed below:
1. Cost-Saving Option
There are many reasons due to which you can save money by printing cheques online. The first reason is that you save a lot on inventory stocking. Furthermore, you don’t have to hire anyone for the job. Another reason is that you can get huge postal discounts on bulk printing. Using PostGrid’s online cheque printing solutions, you can pay only for the cheques printed, and there are no minimum volume requirements.
2. Detailed Reporting
Online cheque printing enables you to keep track of all your cheque payments. You can get detailed reports on the status of your cheques. PostGrid’s API can integrate with your accounting software and help you streamline your payments.
3. Error-Free Cheque Writing
Manual work is always prone to errors. But, online cheque printing can help eliminate every error and help you write cheques accurately. After integrating, the API automatically fetches all the required data and uses it to fill in your cheques. Moreover, with PostGrid, you can also verify all the mailing addresses and be assured that your cheques are being mailed to the right addresses.
4. Get Rid of Stocking
PostGrid’s online cheque printing API can help you automate everything. Therefore, the complete procedure is outsourced, and you don’t have to do anything manually. By outsourcing everything, companies can free themselves from the hassles of inventory purchase and restocking from time-to-time.
5. Easy-to-Use
Typically, online cheque printing is done to make cheque payments smoother and easier. Hence, PostGrid’s print and mail automation API is curated in a manner that makes it easy to install and use. The interface is user-friendly and requires no technical expertise.
6. Branding
You can advertise your brand along with completing payments. By adding personalized messages and your brand logo on your cheques, you can turn plain and boring cheques into professional and eye-catching marketing collateral.
Features of PostGrid's Online Cheque Printing Services
1. API Integration
PostGrid’s API integration with your accounting software can help in the speedy import of data for writing cheques. Your accounting department can also avoid reconciliation and double entries, as the integration helps in the automated recording of payments. Hence, your employees can save a lot of time that was earlier spent on manually writing cheques and making entries in your accounting system.
2. Security
All the cheques printed and mailed using PostGrid’s online cheque printing solutions offer bank-level confidentiality and security. Moreover, there are various security features added to your cheques for added safety, such as the MICR toner, watermarks, chemical reactivity, micro prints, and more. In addition to this, PostGrid also takes care to deliver your cheques only to the right people safely.
3. In-Built Templates
Want to print cheques that look exactly the same as the ones printed by your bank? Luckily, PostGrid has a lot of in-built templates to choose from. You can select your bank’s cheque layout and add some customizations of your choice. Adding your brand logo and personalized texts to your cheques can help re-engage your clients and build brand image.
4. Set-Up Multiple Accounts
Switch and pay to different vendors or clients using different bank accounts. The online cheque printing solutions, which PostGrid offers, allow you to set-up multiple bank accounts to integrate your entire cheque payment system. Transfer payment requests and navigate between different accounts speedily, hence paying with double speed and efficiency.
5. Tracking
Depending on the mail speed you are looking for, PostGrid can choose the best mail option for you. It also enables you to track your cheques and keep a record of their whereabouts. You can easily navigate through your dashboard and track the progress of every mailed cheque.
6. User Permissions
Control your cheque payments by setting authorizations and permission levels within the system. This way, you can have a consolidated view of all the payment requests and either approve or reject them.
Who Needs to Print Cheques Online?
Every business needs to make payments to a number of people for various reasons. Having an effective payment system can help simplify the payment task and induce accuracy. Hence, business people are the ones that need online cheque printing the most. They can focus on their administrative operations more efficiently by printing cheques online, requiring zero effort from their side.
Next on the list is the accounts department of any organization. They are responsible for making a lot of payments on a timely basis – vendor payments, tax returns, employee payrolls, customer refunds, and more. All these payments have to be made repetitively across the year. Hence shifting to the online way of printing cheques is smart.
Not only businesses but individuals are also required to make a lot of payments like grocery bills, electricity charges, children’s tuition fees, rent, auto-insurance, and much more. Online cheque printing can benefit them as well – they can go about their daily jobs and get rid of remembering and honouring payments from time-to-time.
Hence, individuals and companies belonging to all industries can benefit from online cheque printing to save time, money, and effort.
PostGrid’s online cheque printing solutions allow you to print and mail cheques on-time and streamline your payments.
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